Register Firms & Societies

Name of the Scheme/Service?
Registration of Firms & Societies.

Relevant Form(s) the user has to fill in order to avail this scheme/service?
(A) Registration of Firms under Indian partnership Act,1932.

For registration of firm the applicant has to file an application Form-I.
In case of dissolution/change in constitution of the registered firm, the applicant has to file an application in Form-V.

(B) Registration of societies under Societies Registration Act, 1860. There is no prescribed form for filling an application for the registration of Society in the office of the Registrar of Firms & Societies. In fact the applicant has to file an application on the plain paper along with the Memorandum of Association and Rules and Regulations of the Society. However, the application should also contain the following s:-

(a) a copy of the proceedings of the meeting of the General Body/Governing Body duly attested by the Chairman/ President in respect of the following resolution:-

• Formation of Society comprising of minimum seven members.
• Adoption of Rules & Regulations.
• Election of the office bearers of the Governing Body.

(b) An affidavit from the president/secretary of the Society duly attested by Notary Public/Oath Commissioner in respect of the following points:-

• There is no dispute between the office bearers/members of the Society.
• There is no other Society having similar name as that of the applicant Society exists in the area.
• No member of the Society shall derive any financial benefit out of the income/funds of the Society what-so-ever in any manner.
• No member/office bearer of the Society can sell or dispose off the property of the Society what-so-ever in any manner.

(c) A Treasury Challan in original indicating the registration fees having been deposited.

Procedure for availing the benefit of Scheme:-

Where to go?
The applicant should file an application in the office of the Registrar of Firms and Societies, Haryana, Room No.60, Ist Floor, 30-Bays Building, Sector-17, Chandigarh.

Timings for submission of an Application ?
On any working day between 10.00 AM to 1.00 PM.

Whom to meet?
Registrar Assistant, Room No.60. In case of any problem/clarification, the applicants are welcomed to meet the Registrar, Room No.8, Ist Floor, 30-Bays Building, Sector-17, Chandigarh on any working day between 9.00 AM to 5.00 PM.

Fees for registration ?
Ans: The fee for registration of firm is Rs.3/- and for society the registration fee is Rs.250/-. an additional amount of Rs.10/- per page has to be deposited by the applicant for obtaining certified copy of Memorandum of Association/Rules and Regulations of the Society. The fee amount can be deposited in Chandigarh or anywhere in Haryana through Through Treasury Challan under the following Head of Accounts:-

For Firms:- 1475-Other General and Economic Services, Miscellaneous other General Services-Admn of Indian Partnership Act 1932, DDO Code-1744, Sub-head-02, sub Major head-12 Minor head 800.

For Societies:- 1475-other General and Economic Services, Miscellaneous other General services-Admn of Societies Registration Act 1860, DDO Code-1744, sub head-02, sub Major head-12, Minor head 800″

Checklist and eligibility criteria?
Any seven or more persons associated for any purpose may form themselves into society. The following Societies can be registered under the societies can be registered under the Societies Rgd. Act-1860:-

Charitable societies, the military orphan funds or societies established at the several presidencies of India, societies established for the promotion of science, literature, the diffusion of useful knowledge, (the diffusion of political education), the foundation or maintenance of libraries or reading rooms for general use among the members or open to the public or public museums and galleries of paintings and other works of art, collections of natural history, mechanical and philosophical inventions, instruments or designs. The essential requirements for the completion of papers of the society are indicated below:-

Memorandum of Association:- This should contain the following particulars:-

• Name of the Society: __________________________
• Location of Regd. office: __________________________
• Area of Operation: __________________________
• Aims and Objects: __________________________

Conditions for Registration of Societies?

• The income and property of the society shall be applied solely towards the promotion of the objects of the society as set forth in the Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly, to the members of the Society.
• No member of the Governing Body of the Society, shall be appointed to any office of the society or any office of the society paid by fees, that no remuneration shall be given by the Society to any member of such Governing Body except repayment of out of pocket expenses and interest on money lent or rent for premises/demises to the Society.
• The society by its constitution is required to apply its profit, if any, or other income in promoting its objects.
• If upon the winding up or dissolution of the society there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Society, but shall be given or transferred to some other Institution having objects similar to the objects at the Society to be determined by the members of the Society at or before the time of dissolution.

The management of the affairs of the society entrusted in accordance with the Rules & Regulations of society to a Governing Body of which the first members are:

Sr.No.

Name

Complete Address

Occupation

Age

Designation

We the several persons, whose names and addresses are hereunder subscribed are desirous of being formed into a society in pursuance of the Memorandum of Association:

Sr.No.

Name

Complete Address

Designation

Signature

The signature of the above persons should be identified/witnessed by MLA or Gazetted Officer or Advocate or Chartered Accountant or Sarpanch.

Rules & Regulation:-	The Rules & Regulations should contain the following particulars:-
1	Introduction
2	The term of admission of members.
3.	The consequences of non-payment of subscription or fine.
4.	The fines and forfeiture, if any, to be imposed on any member.
5.	Categories of members of the Society.
6.	Registration and expulsion of members/office bearers.
7.	Formation of General Body.
8.	Powers and Functions of the General Body.
9.	Meeting/Quorum of the General Body.
10.	Formation of Governing Body/Executive Committee.
11.	The strength of the Governing Body including details of office bearers.
12.	Mode of Election of the Governing Body.
13.	Powers and functions of the Governing Body.
14.	Meeting/quorum of the Governing Body.
15.	Powers and duties of each of the office-bearers separately.
16.	The manners for the investment of funds, keeping of accounts and audit accounts.
17.	The manner of making, altering and rescinding Rules and Regulations.
18.	The manner of dissolution of the Society and such other matters as may be though expedient, having regard to the nature and objects of the society. The Rules & Regulations should be certified at the end y at least three office bearers of the society.

III. Documents should be typed on fine quality papers and cuttings/additions/alternations if any, should be initiated by any office bearer of the Society.
IV. Each page should be signed by the president/secretary.
V. Two sets of s be furnished.

In how many days the user shall receive response from the Department?
The applicant is welcomed to collect Registration Certificate and certified copy of Memorandum of Association and Rules and Regulations of the Society from the office of Registrar, Firms & Societies after seven days from the date of submission of complete application.

Download Form-1
Download Form-V